HARDY COUNTY SCHOOLS
JOB DESCRIPTION
Qualifications:
1) Must have a high school diploma, 9 hours of accounting college coursework from an accredited institution and/or experience with School Accounting Procedures.
2) One-year experience working with the West Virginia Education Information System (WVEIS) for accounting.
3) Must pass appropriate classification test.
4) Good evaluations and/or recommendations from professional associates, employers, and/or supervisors.
Immediate Supervisor: As assigned by the Board of Education
Salary: Service Classification E
Evaluation: Completed with the Supervisor in accordance with Hardy County Board of Education policy.
Job Goal: To assist in the to maintain accounting records and to be responsible for the accounting process associated with billing, budgets, purchasing, and related operations.
Performance Standards:
1. Professional Work Habits
1. Demonstrates behavior that reflects established professional responsibilities (i.e. attendance, punctuality and verbal/nonverbal communication)
2. Adheres to established laws, policies, rules and regulations; interacts appropriately with students, other educational personnel, and parents; participates in activities that foster professional growth; is punctual with reports, records, and in reporting to work; performs assigned duties; strives to meet county/school goals; commands respect by example in appearance, manners, behavior and language.
3. Completes tasks with minimum supervision; keeps work environment and equipment well kept and free of obstruction; works as part of a team; dress is appropriate and conforms to safety standards.
4. Maintains confidentiality in all aspects of daily performance and duties.
2. Performance
1. Demonstrates a sound understanding of technology operations and concepts
2. Demonstrates effect use of school accounting procedures on WVEIS with little supervision.
3. Resolves problem-solving situations with minimal assistance from the supervisor.
4. Prepare schedule of accounts payable and receivable.
5. Prepare cash disbursement reports.
6. Prepare checks to pay bills.
7. Follow procedures to maintain confidentiality of data.
8. Input data to process payroll.
9. Input data (as necessary to assist) to prepare employee’s earnings record,
10. Input data (as necessary) to make salary adjustments.
11. Input data (as necessary) to prepare payroll statements.
12. Verify budget code and vendor address on all purchase orders.
13. Maintain alphabetical files on completed and pending purchase orders.
14. Verify invoices with receiving copies of purchase orders.
15. Notify vendors regarding proper billing and credit of purchase orders.
16. Receive invoices, audit for accuracy, and match with purchase order receipts approved for payment.
17. Organize monthly bills for payment on a prescribed time schedule in accordance with data processing procedures.
18. Maintain a file of paid orders, which includes copies of purchase order receipts, invoices, and check copies.
19. Reconcile accounts.
20. Maintain financial records as directed.
21. Is responsible to the directions and/or suggestions of the immediate supervisor.
22. Exercises good judgment during unusual situations.
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