Hardy County Schools

Clerk-of-the-Works

Contract Position /Duties and Responsibilities

Job Title:  Clerk of the Works

Minimum Qualifications

1. Architectural of Engineering Degree or equivalent approved field work experience in commercial or industrial construction.
2. Must have a comprehensive knowledge and understanding of all phases of non-residential construction and be capable of evaluating construction.
3. Extensive experience in major commercial or industry building construction
4. Individuals should have a 35mm camera or digital camera, a valid driver’s license and be prepared to use their own vehicle.

Terms of Employment:

The Clerk-of-the-Works is NOT a permanent staff position.  A contract will be issued for a “Clerk-of-the-Works” for a specific length of time, with specific contractual terms, and at a stipulated salary as per West Virginia School Building Authority Guidelines.

Responsibilities include, but are not limited to: 

Observe work being performed by contractors at the construction site in accordance with the construction contract documents and SBA Guidelines.  Keep Director of Facilities informed of any issues that may happen, and report on the progress for the owners, and the SBA.

    Duties Include:

• Visits SBA/and or school construction (site) as directed by owner.
• Observes the quality and progress of the construction to determine in general that it is proceeding in accordance with the Contract Documents. 
• Notify the Owner, Architect/Engineer and/or School Board Authority project representative immediately if, in the clerk-of-the-works opinion, work does not conform to the Contract Documents or requires special investigation by the Owner, Architect/Engineer or Contractor.
• Monitor the construction progress and assist in the preparation of progress reports required by the Owner and/or School Building Authority.
• Review Contract Documents with the Contractor’s Superintendent so as to have a complete understanding of the scope of the project.
• Consider the Contractor’s suggestions and recommendations, evaluate them, discuss them with the Architect/Engineer, Owner and/or the School Building Authority’s representative and assist the Architect/Engineer when applicable in making a final decision.
• Attend project meetings as the Owner’s representative and report to the Owner in writing on the proceedings.
• Observe tests required by the Contract Documents.  Review testing invoices, if any, to be paid by the Owner.
• Maintain records at the construction site or as directed by the Owner in an orderly manner in accordance with the Owner’s and/or School Building Authority’s procedures.  Include correspondence where applicable, such as Contract Documents, Change Orders, Construction Change Authorizations, Architect/Engineer Supplemental Instructions, reports of the site conferences, Shop Drawings, Product Data, Samples, supplementary drawings, color schedules, requests for payment, names and addresses of contractors, subcontractors and principal material supplies.
• Keep a log book containing project progress and reports and submit reports on the progress of the Contractor’s Work to the Owner, and/or the School Building Authority’s project representative.  The Log must contain activities related to the project, weather conditions, nature and location of work being performed.  The Project Architect/Engineer will provide Observation Construction Reports documenting his/her site visits.
• When applicable, provide assistance to the Architect/Engineer upon request in reviewing Shop Drawings, Product Data and Samples.
• Observe the Contractor’s Record Drawings at intervals appropriate to the stage of construction and notify the Owner and Architect/Engineer of any apparent failure by the Contractor to maintain up-to-date records.
• Review Applications for Payment submitted by the Contractor with the Architect/Engineer and assist in making recommendation for disposition.
• Assist the Architect/Engineer is reviewing the list of items to be completed of corrected which is submitted by the Contractor with a request for issuance of a Certificate of Substantial Completion.
• Assist the Architect/Engineer in reviewing the documentation and record documents to be furnished to the Owner by the Contractor at Substantial Completion, and verify that the Contractor has met the requirements of the Contract Documents for training the Owner’s personnel in the operation and maintenance of all building equipment and systems.
• Assist the Architect/Engineer in final inspection of the work.  Assist the Architect/Engineer in reviewing the documentation and record documents to be furnished to the Owner by the Contractor upon completion of the work.
• Assist the Owner on projects by observing the construction and reporting progress and quality of work being performed by the Contractor.
•  At no time shall the Clerk-of-the-Works assume responsibilities of the Architect/Engineer, Architect/Engineer’s representative or the Contractor in charge of the construction.
• Performs additional duties as assigned or defined by immediate supervisor and/or School Building Authority.

Background checks required for all positions.

(JDR- Clerk of the Works 8.06)